Direct answer
A shared folder primarily provides common access to files. Remote ProBox™ is designed as a live visual workspace that can combine files, notes, deadlines and communication. Shared folders remain appropriate when common storage is the only requirement.
Who this guide is for: For teams that need more project context than a shared folder alone provides.
Storage access or project context
Shared folders are familiar and often integrate well with existing permissions. A ProBox adds a visible workspace and collaboration context around selected content.
Choose the simpler sufficient tool
If a team needs only a stable shared location, a folder may be sufficient. If participants repeatedly exchange files, notes and decisions around the same project, a live workspace can reduce fragmented context.
- Define who owns the source files
- Agree on edit and deletion rights
- Close access when collaboration ends
- Keep required archival copies
Transfer considerations
ProBox currently supports individual files up to 5 GB and plan-specific monthly allowances. Network routes and participant connections influence transfer performance.
Important limitations
- ProBox does not replace organizational backups.
- A 5 GB per-file limit applies.
- Permissions and confidentiality remain user responsibilities.
Frequently asked questions
Is ProBox just a shared folder?
No. It adds live workspace context and collaboration features around shared content.
When is a shared folder enough?
When participants only need common storage without live project context.
What is the ProBox file limit?
The current single-file limit is 5 GB.